This Privacy Policy explains how the GAIN – Growth and Inclusivity in Cambodia’s Higher Education project (“we,” “our,” or “the consortium”) collects, uses, stores, and protects your personal data when you interact with our website or services.  

We are committed to ensuring that your privacy is protected and that your data is processed in compliance with the General Data Protection Regulation (GDPR) of the European Union, as well as relevant privacy laws in Cambodia. 

1. Data Controller  

The វិទ្យាស្ថានបច្ចេកវិទ្យាកម្ពុជា, as the coordinator of the GAIN project, acts as the main data controller for personal data processed through this website.  
Contact email: អ៊ីម៉ែលៈ​ [email protected] 

2. What Data We Collect  

We may collect the following types of personal data:  

  • Contact details (name, email address, phone number) when you contact us or subscribe to newsletters;  
  • Professional information (organization, role) if you engage with project activities (e.g., training sessions, events);  
  • Technical information (IP address, browser type, device information) through cookies and analytics tools;  
  • Any other information voluntarily provided by you via contact forms.  

3. How We Use Your Data  

Your data is processed for the following purposes:  

  • To respond to inquiries and provide project-related information;  
  • To manage subscriptions to newsletters and event notifications;  
  • To improve the content and usability of our website;  
  • To compile statistical reports (non-identifiable) for project dissemination and impact assessment;  
  • To fulfil legal or reporting obligations to the European Education and Culture Executive Agency (EACEA).  

We will not use your data for commercial purposes.  

4. Legal Basis for Processing  

We process your personal data based on:  

  • Your consent (e.g., for newsletters or voluntary sign-ups);  
  • Our legitimate interest in promoting the GAIN project and ensuring its proper operation;  
  • Compliance with legal obligations related to EU funding requirements.  

5. Data Sharing  

Your personal data may be shared with:  

  • Project partners within the GAIN consortium (in the EU, and Cambodia), only when necessary for project activities;  
  • Service providers (e.g., website hosting or analytics tools) under strict data processing agreements;  
  • EACEA or other EU bodies, when legally required.  

We will never sell your personal data.  

6. Data Storage & Retention  

We store your data securely on servers located within the EU or countries with adequate data protection measures.  
Personal data is retained only for as long as necessary to fulfil the purposes stated above or for as long as required by the GAIN project (e.g., until project completion plus a short archiving period of 2–3 years, as per EU funding regulations).  

7. Your Rights  

Under GDPR and applicable laws, you have the right to:  

  • Access, correct, or update your personal data;  
  • Request the deletion of your data (“right to be forgotten”);  
  • Object to or restrict certain data processing activities;  
  • Withdraw your consent at any time (where applicable);  
  • Lodge a complaint with a data protection authority (e.g., your national DPA in the EU).  

To exercise these rights, contact us at អ៊ីម៉ែលៈ​ [email protected] 

8. Cookies and Analytics  

Our website may use cookies or analytics tools (e.g., Google Analytics) to improve user experience. You can disable cookies through your browser settings. See our Cookie Policy for more details (if applicable).  

9. Data Transfers  

Given the international nature of the GAIN consortium (EU, Cambodia), personal data may be transferred outside the EU. In such cases, we ensure that appropriate safeguards are in place (e.g., standard contractual clauses or equivalent measures).  

10. Security  

We are committed to ensuring that your information is secure. We use appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, or misuse.  

11. Updates to This Privacy Policy  

This Privacy Policy may be updated periodically. Changes will be posted on this page with the updated effective date. Please check this page regularly.  

12. Contact Information  

For any questions or requests regarding this Privacy Policy, contact:  
GAIN Project Coordinator  
Institute of Technology of Cambodia, Russian Confederation Boulevard, 120404, Phnom Penh, Cambodia, T (+855) 012 321 684 
Email: អ៊ីម៉ែលៈ​ [email protected] 

July 2025